Office Administrator – Temporary, Part-Time

Harmonya is looking for an organized and reliable Office Administrator for a temporary, part-time position (approximately 60% scope). This role is responsible for managing day-to-day office operations, coordinating with external vendors and service providers, and providing administrative support to internal stakeholders including the HR team and Finance.

This is a temporary, on-site role based at our Tel Aviv office, with consistent in-person presence required to support daily operational needs.

Responsibilities

Own and manage daily office operations and administrative processes

Handle procurement of office supplies and services; manage vendor and supplier relationships, equipment upkeep, and ongoing maintenance coordination

Ensure the office environment is organized, safe, and functioning smoothly at all times

Serve as the primary operational point of contact for employee office-related requests and day-to-day administrative needs

Support the administrative and logistical aspects of employee onboarding from an office operations standpoint

Work closely with the HR team and Finance on operational, administrative, and procurement-related tasks

Liaise with building management, external service providers, and third-party vendors

Track and manage office-related budgets and expenses in coordination with Finance

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Requirements

Proven experience in an office administrator, office coordinator, or similar operational/administrative role

Strong organizational skills with the ability to manage multiple priorities simultaneously

High service orientation with good interpersonal and communication skills

Proactive, detail-oriented, and accountable with a strong sense of ownership

Comfortable working with cross-functional internal teams and external parties

Fluent English