We are looking for a highly organized, hands-on Head of Administration to own the day-to-day running of our office and workplace operations, reporting to the CFO. This is a central, cross-functional role responsible for keeping the office running smoothly, safely, and efficiently — from facilities and vendors to budget, procurement, travel, and everything in between.
The ideal candidate is a proactive problem-solver who is comfortable both managing at a strategic level and rolling up their sleeves to get things done. They take full ownership, partner effectively with HR, IT, Finance, Compliance and leadership, and treat the office as a service that makes everyone else's work easier.
Responsibilities
Office & Workplace Management
Own the end-to-end day-to-day operation of the office, ensuring it is clean, safe, functional, well-stocked, and a pleasant place to work.
Manage office services and infrastructure: reception, cleaning, maintenance, kitchen and amenities, meeting rooms, and building systems.
Oversee space and occupancy planning as the team grows, including seating, moves, and office maintenance and improvement projects.
Act as the primary point of contact for anything office-related — the person everyone turns to when something needs to happen or be fixed.
Budget Management
Own and manage the administration/operations budget end-to-end: annual planning, expense approval and tracking, and variance monitoring against forecast.
Provide clear, regular reporting to Finance and management with no surprises.
Continuously identify cost-improvement opportunities through smart procurement — without compromising service or employee experience.
Vendor & Procurement Management
Manage the full vendor lifecycle: sourcing, tenders, negotiation, contracts, and ongoing supplier performance against SLAs.
Maintain strong, fair relationships with suppliers while holding them to agreed standards; keep backup options for critical services.
Manage service providers across cleaning, maintenance, security, catering, office supplies, and more.
Travel Management
Own the company's business travel operations: booking flights, accommodation and transportation, and managing travel vendors and policies.
Ensure travel runs smoothly, cost-effectively, and in line with company policy; support employees with travel needs and issues.
Track and reconcile travel expenses in coordination with Finance.
Cross-Functional Partnership (HR, IT, Finance & Compliance)
Partner closely with HR on employee experience, onboarding/offboarding logistics, events, and workplace initiatives.
Partner closely with IT on office equipment, access, and the physical side of technology needs.
Partner closely with Finance on budget planning and tracking, procurement, purchase orders and invoices, and travel-expense reconciliation.
Partner closely with Compliance and security on audits, policies, access control, and meeting regulatory and physical-security requirements.
Coordinate with leadership to keep the workplace aligned, compliant, and running well.
Events, Logistics & Safety
Plan and run company events, meetings, off-sites, and team-building activities, end-to-end.
Oversee workplace health, safety and physical security, ensuring the office meets relevant requirements.
Manage day-to-day logistics and ad-hoc operational needs as they arise.
Requirements
Proven experience in office management, administration, operations, or facilities — ideally in a fast-paced, growing company.
Hands-on, can-do attitude — comfortable both owning processes and personally stepping in to solve problems; not a behind-the-desk role.
Strong budget-management skills: planning, tracking, and cost control.
Experience managing vendors, contracts and negotiations.
Excellent organizational and multitasking skills; able to prioritize and stay calm under pressure.
Strong interpersonal and communication skills; a natural cross-functional partner.
Service-oriented mindset with high attention to detail.
Proficiency in MS Office / Google Workspace; familiarity with an ERP (e.g., NetSuite) and management tools — an advantage.
Fluent Hebrew and very good English.
Nice to Have
Experience in a fintech, tech, or global/multi-site company.
Experience scaling an office through growth.
Background in procurement, health & safety, or compliance support.
What Success Looks Like
Within the first few months, the Head of Administration will have taken full ownership of the office and vendor ecosystem, stabilized day-to-day operations so that things "just work," and become the reliable, go-to partner that lets the rest of the company focus on their work — all while keeping the budget under control and the workplace a great place to be.
