What will your job look like: Executive and Administrative Support Provide day-to-day administrative support to the VP Operations, including calendar management, meeting coordination, travel arrangements, and expense-related administration. Prioritize and manage incoming requests, ensuring timely follow-up and effective handling of competing priorities. Prepare meeting agendas, presentations, briefing materials, summaries, and action-item trackers. Coordinate leadership meetings, offsites, team events, and recurring operational forums. Handle sensitive information with a high level of professionalism, discretion, and confidentiality. Operations Coordination Support planning and coordination of division-wide activities, milestones, communications, and internal processes. Track actions and decisions from leadership meetings, follow up with relevant stakeholders, and help ensure commitments are completed on time. Help improve administrative workflows and identify opportunities to increase efficiency and consistency. All you need is: 5+ years of proven experience as an Executive Assistant, Administrative Business Partner, Operations Coordinator, or similar role. Proven experience in managing and analyzing data, with the ability to interpret findings and draw meaningful business insights. Hands-on experience with AI tools or a strong AI-oriented mindset and eagerness to adopt emerging technologies. Strong written and verbal communication skills in English. High level of proficiency with Microsoft Office tools, especially Outlook, PowerPoint, Excel, and Teams. Strong interpersonal skills and a proactive, solution-oriented approach. High level of integrity and ability to handle confidential information responsibly.
