The role requires a high level of ownership, discretion, and initiative in a lean organizational environment.
Key Responsibilities
Provide executive administrative support to the leadership team (calendar management, meetings, travel coordination)
Coordinate internal and cross-functional activities to ensure alignment and follow-up on key topics
Support preparation of presentations, reports, and leadership materials
Manage interfaces with internal stakeholders and external partners as needed
Ensure effective planning and logistics for meetings, events, and organizational activities
Track and follow up on key action items and priorities on behalf of leadership
Support onboarding processes and team coordination activities
Support in RIM and Data Security processes
Handle sensitive and confidential information with a high level of professionalism
Proactively identify needs and take initiative to support business priorities
Education
Bachelor’s degree – preferred
Experience
4+ years of experience in executive assistant / senior administrative roles
Experience supporting senior leadership in a corporate / multinational environment – advantage
Skills & Competencies
Strong organizational and time management skills
High attention to detail and ability to manage multiple priorities
Proactive, hands-on, and solution-oriented mindset
Strong interpersonal and communication skills
High level of discretion and professionalism
Ability to work independently and anticipate needs
Impact
Enables leadership effectiveness and focus on strategic priorities
Ensures smooth coordination and execution across the organization
Supports overall organizational efficiency in a lean structure
Reports to: DPS Franchise Lead
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource.
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Required Skills
Preferred Skills:
Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
